October 18, 2023

Call to Order

• Lydia called this meeting to order at 4:03 PM. 

Roll Call

#	Last	First	Present	Late	Absent	Online	Left Early	Excused
1	Wong	Lydia	x
2	Tsang	Isaac	x
3	Rasyad	Izat	x
4	Rabbani	Hannah	x
5	Khieu	Katelyn	x
6	Shaikh	Asiya	x
7	Ng	Joel	x
8	Gomez Tagle	Javier	x
9	Aguilar	Arianna	x
10	Ahmad	Umme Zainab	x
11	Ang	Ian	x
12	Cheng	Megan	x
13	Chiu	Kammy			x
14	Furagganan	Benjamin	x
15	Kuppa	Virinchi	x
16	Lee	Leondre	x
17	Li	Christopher	x
18	Lopez	Christopher Blu	x
19	Mundanilkunathil	Aaron		x
20	Nguyen	Ethan						x
21	Randhawa	Reeya	x
22	Sedgwick	Adrian	x
23	Sheriff	Jannah	x
24	Tandiary	Jason	x
25	Turangan	Nicholas	x
26	Wang	Kate	x
27	Fernandes	Matthew	x
28	Rios	Daniela		x
29	Ulloa	Jennifer	x

Approval of Minutes

• Jason T approved the minutes from October 11, 2023 including 2 corrections - changing Kammy and Jason's roll call from absent to present (also for the October 4th, 2023). 
• Javier Tagle G seconded the motion; no objections. 

Public Comments

• La Voz News: There was a conference held in San Francisco on October 14, 2023. Awards were given out for work. 
• Adrian: Please think about having an additional ES Position (at least 2 senators). Believes it should be on the agenda given that there are a high number of projects and interns assigned to one senator. 
  • Asiya: Tabled code for next meeting. 
• Benjamin: De Anza Puso ended. High schoolers from San Jose coming for potluck/karaoke in conference room A & B from 5pm - 7pm. 
• Lydia W Transfer Day from 11am-1pm as well as HBCU Caravan on Oct 19, 2023 from 11am-1pm. 

Please Note: This segment of the meeting is reserved for members of the public to address the DASG Senate on any matter of concern that is within the legislative jurisdiction of the Board. A time limit of two (2) minutes per speaker shall be observed. The law does not permit any action to be taken, nor extended discussion of any items not on the agenda. The DASG Senate may briefly respond to statements made or questions posed. (California Government Code §54954.3).

Advisor Announcements

• No advisor annoucements. 

Please note: Advisors are limited to two minutes. The Senate cannot take action or respond to items during Advisor Announcements.

Senate Announcements

• Asiya: DASG Spooky Movie Night on October 26, 2023. Senators will be scaring people while movie is going on. If someone has a glow stick, don't scare them. 
• Izat: Finance committee is asking for support from the Senate. Sent out forms for programs to fill out and request money from them. We want to spread the word in the public comments section of the Shared Governance Meetings. Link is here: https://www.deanza.edu/dasg/budget/
• Dennis: Email was sent out for programs to put in the request. Use the email sent out to spread the word. 
• Katelyn: Video editing, Outreach, Workshop for video editing on Octiber 19, 2023, Be sure to get marketing requests in on time. 
• Adrian: VTA Event on October 26, 2023 in Conference Room A from 3PM - 4:30PMplans for sustainability. 
• Hannah: Resource Fair Planning; finalized venue. 
• Lydia: Include the information in DASG Committee Reports. If you are late for the role call, let Maliah know so you are not marked absent; be sure to check the minutes when they are sent out. 

Please note: Senators are limited to two minutes. The Senate cannot take action or respond to items during Senate Announcements.

Student Trustee Announcements

• Javier: This month's board meeting this week is recognized as Undocumented Student Action Week:
  • Recognizes the stories, struggles, and success of an estimated 100,000 students without legal status enroll in California's public and independent colleges and universities this week at the end.
  • HEFAS: Decorate butterflies that would go in the Viewfront Museum exhibit called Facing Home. October 19,2023 12PM to 2PM.
  • Undocumented building a brighter future at Santa University, where you can celebrate our bay area's Undocumented communities, diversity, resilience and strength and health to highlight resources available to them their families and the community on Friday,October 20, 2023 from 9 AM. To 2 PM.

Please note: The Student Trustee is limited to ten minutes. The Senate cannot take action or respond to items during Student Trustee Announcements.

External Shared Governance Reports

• Arianna: Equity Action Council met today shared ideas for the upcoming year; where to get funding for classified staff and faculty to attend national conference. Possibility bringing students along for the first time. Meeting times switched to first and third Wednesdays of the month. 
• Transfer Fair - October 19, 2023
• Diwali Lights festival - Octiber 25, 2023
• Dia De Los Muertos - November 1, 2023
• HBCU event - Caravan November 2, 2023
• Virinchi: Campus Facilities met on October 17, 2023 Santa Clara Health Clinic update - Might affect future flea markets; main rundown on what measure G is. Set up energy and sustainability advisory committee will communicate updates. 
• Leondre: Campus Center Advisory discussed Santa Clara Health Clinic begin building in 2026-2028. 
• Joel N: Petition to expand hours for dining services; getting it open until 9pm. Friday hours will close earlier. M-Th (6:30AM - 9PM) F (6:30 AM-4PM). 
  • Lydia: Petition has been approved. 
• Isaac: TCA Report. Measure G met last Friday. Met with President Lloyd included new building and renovation; figuring out the costs. More details coming soon. 
• Benjamin: District Budget Advisory met; more details coming soon. 
• Lydia W dining services went over timeline for desired and necessary factors as well as information for selection that the contractor would have. 

Internal DASG Committee Reports

• Asiya: Programs met and ICC presented the De Anza Homecoming on 11/17 and a Tailgate event on 11/18. Also discussed spooky movie night on October 26, 2023 and Environmental Sustainability updates. All bikes have been loaned out with the Bike Program on campus.Izat: Finance met and discussed budget request forms as well as tenative dates for budget deliberations. 
• Joel: ICC met and discussed Homecoming and Tailgate; DA Hacks on Friday, October 20, 2023 and Sunday, October 22, 2023. 

Consent Calendar

• Appoint Jannah Sheriff to College Council.
• Javier moved to approve the consent calendar. 
• Adrian S seconded the motion; no objections. 

Business Items

Business Item 1

Student Technology Focus Group with District ETS

Description: This item is a face-to-face focus group with ETS and members of ASFC to discuss students' technology needs, what is working well, and opportunities for improvement. This will be followed by open sessions for the general student body later in the academic year. 

• Putting together information to help assess current state of technology and see about where to make changes and/or invest in. 
• Looked at survey on DeAnza website 3 years ago: 
  • New and updated devices (slow; not up to date)
  • Faster internet
  • Webcams/Headsets

1. Printing

• • • Arianna: Issues with figuring out how to print due to the process. 
    • Umme: Printing costs; process of printing is complicated and time consuming; locations of kiosks are tough to locate. 
    • Isaac: Cost and the process is complex; can't use airdrop feature; need simplified process. 
    • Virinchi: Low quality printing for high cost; is there a need for student IDs to authenticate if you're paying for it anyway. 
    • Adrian: Needs Apple Pay option; high costs; have to know exact web address in order to access; a pain to add money to the eprintit accounts. 

  2. Wi-Fi

• • Student Tech Support help desk in desired/needed.
  • Year 2020 -  question was asked if technical support was easy to find. (80% said yes, 12% said no) 12% is an indication of an accessibility issue. 
  • Hyon Chu: Photo ID (can't get connected), students are acting intuitively; better communicate with students to ask for that technical help. No wifi for the Flea Market in the parking lot.
  • Dennis: Not knowing how to connect; Alot of information on ETS directions that is outdated.
  • Adrian: Wi-Fi connections are not the best (can't get signal in certain areas of campus). Also lack of a place to go for easy support on technical issues. 

   3. Would you use Wi-Fi in Parking garages?

• • • Javier: More useful to have it on the main campus. 
    • Matthew: Have it located in parking garages for students who use cars as privacy for certain meetings. 
    • Umme: Imporant to have for safety (late classes etc).
    • Adrian: Keeping students away from parking garages might include not installing Wi-Fi to avoid staying there too long. 
    • Jennifer: Wi-Fi is needed in parking garages for safety.
    • Umme: Suggestion to implement timed Wi-Fi for certain times of the day to avoid more people lingering in the parking garages. 
    • Katelyn: Note - Police feature is on campus to escort you to your car if needed. 
    • Asiya: Focus on the areas that already have Wi-Fi, then think about adding it to the parking garages. 

• • • Joel Ng: I move to extend the discussion by 10 minutes. 
    • Javier seconded the motion; no objections. 
    • Hyon Chu: Focus needs to be on overall tech support for students to access; train people on campus. Suggestion to continue this discussion sometime during the 1st of winter quarter to present new ideas. 

Business Item 2

Class Modality Discussion

Description: This item is to discuss the number of classes in different modalities offered currently and in the past at De Anza, and to bring up any concerns that DASG or the student body may have with the current number of modalities offered.

• Lydia moves to start with business item 3 and move business item 2 to the end of the meeting; no objections. 
• Lydia W: Isaac and Lydia met with President Holmes discussing class modalities. 
• Lydia W: Asked about the amount of classes that are in person/online. The purpose is to increase more in person classes. It makes it difficult for International students to meet their requirements. 
• Adrian S: A lot of student population work and have many obligations and have struggled to find online class options. Purpose of community colleges is to be open to the public. 
• Lydia: Not looking to cut online by a lot; rather to have a 60/40 split to accomodate the concerns of students who want to come in person. 
• Chris B: Will there be any faculty that will be willing to do more in person courses?
• Virinchi: Suggestion to implement within specific departments and/or villages. 
• Umme: More data is needed on what the overall student population wants.  
• Discussion continued on whether or not to implement a split of 60% in person courses and 40% online courses. 
• Joel N moved to end the discussion.
• Asiya seconded the motion; no objections. 
• Conclusion to gather more data on what the overall student population wants; more details to come in future meetings. 

Business Item 3

2024–2025 DASG Budget Guiding Principles

Description: This item is to discuss and approve the DASG Budget Guiding Principles for 2024–2025.

• Izat presented the item. 
• Isaac moves to approve the DASG Budget Guiding Principles for 2024–2025.
• Adrian S seconded the motion; no objections. 

Business Item 4

$100,000 to Special Allocations 

This item is to discuss and possibly approve decreasing Restricted Fund balance Account #41-32300-0000, Surplus Reserved for Next Year Budget to $100,000, and moving it to increase Unrestricted Fund Balance Account #41-31250-0000, Prior Year Funding from other sources. If approved, then discuss and possibly approve increasing Fund 41 Special Allocations to $100,000.

• Izat presented the item.
• This item will require 2 motions. 
• Adrian moves to approve decreasing Restricted Fund balance Account #41-32300-0000, Surplus Reserved for Next Year Budget, by $100,000, and moving it to increase Unrestricted Fund Balance Account #41-31250-0000, Prior Year Funding from other sources. 
• Arianna seconded the motion; no objections. 
• Isaac moved to approve increasing Fund 41 Special Allocations by $100,000.
• Asiya seconded the motion; no objections. 

Public Comments

• No public comments. 
  

Advisor Announcements

• Hyon Chu: Homecoming and Tailgate will be free for all DASG card holders. Tickets will be created (targeting 300 students). Dana is working on promotional items. (Both for Saturday and Sunday)

Senate Announcements

• There are no annoucements. 

Student Trustee Announcements

• There are no annoucements. 

Introduction and Approval of Prospective Senators

• Thet Htoo Naung(Ted) 2nd meeting.

Adjournment

• Lydia W adjourned the meeting at 5:33 PM.