April 27, 2020

Minutes for April 27. 2020

I. Approval of Agenda and Minutes from April 21, 2020 Meeting

• Remove from agenda Student Employment Unit Requirement Resolution (according to the Ed Code, student employee must have 12 units)
• Agenda approved as amended. No objections.
• Minutes approved. No objections.

II. Public Comment on items not on agenda (Senate cannot discuss or take action)

• Reminder to submit the census today.
• Note from Karen: There had been some questions about possible alterations to the unit requirement for the College Promise program. To answer these, it should be made clear that there are still 12.0 or more units required for students to qualify.
• Here are the late-start classes for students needing more units: https://www.deanza.edu/schedule/late-start.html

• Susan thanked Mary P for including meeting links in Canvas and announcements.

III. Needs and Confirmations

• The De Anza Academic Senate 2020 Election
• Mary S: if interested, send candidate statement (300 words max.) to Solomondaniel@fhda.edu by May 11, 2020; online election will be held from May 18 to May 26; there will be reminders to vote; Pete was a major help in the committee.
• Danny: There are 4 open positions; Academic Senate President (1-year term), Academic Vice-President (2-year term), Academic Senate Executive Secretary (3-year term), At-large Part-Time Senator (2-year term)

IV Fall 2020 Planning

• Christina shared the proposed plan that the administration, the leadership, and the bargaining units have been working on for Fall quarter 2020. She emphasized that there are still a lot of unknowns and variances, and that no decisions have been made. She is taking the proposal to both Academic and Classified Senates, for discussion and input.
• She clarified and answered questions, as well as acknowledged people’s concerns.
• Christina, Lorrie, and Tim Shively will return next week for further discussion. They would like to make a decision by the end of the first week in May.  Email Christina, Lorrie, or Tim directly with questions, feedback and suggestions.
• Christina proposed a plan that would offer two options for Fall classes: fully online and hybrid (partial online, more than 51% face-to-face). This plan will not have any fully face-to-face option. Faculty teaching fully online will need full Canvas certification for Fall quarter.
• The reasons for not having any fully on campus classes include the challenge for accommodating social and physical distancing requirements, as well as preparation for a smoother switch to remote teaching. The hybrid option has on campus meetings, and a Canvas presence that enrolls students into the online component. If an order to shut down comes suddenly like what happened this winter and spring, faculty, staff, and students will be more prepared. ACCJC specifies that an online class must be more than 51% online; hybrid is more than 51% face-to-face.
• Summary of Questions and Discussions
• Marc raised the issue for faculty over 65 and/or medically vulnerable; they need accommodation to teach fully online. Christina affirmed that accommodation would be made.

• The senior staff are meeting individually with these departments to work out solutions with the hybrid option.
• Erik asked about classes that could not be hybrid such as nursing and
• There was very strong support for keeping hybrid with face-to-face components for the Fall.
• On the question on evaluation for tenure review: evaluations were waived for Spring quarter. If the school is still in shelter-in-place and the instructors do not have any face-to-faces classes for evaluations, then new negotiations may be required.
• Terrence asked about new courses for the Fall quarter. Christina believed that new classes may have a better chance being offered online. There is still fear. Some students may not feel comfortable coming back to campus.  They plan to survey students on how they feel.
• According to the current FA contract faculty must have full Canvas certification. That is under negotiation.
• Synchronous Zoom meetings with specific meeting times do not count as "F2F" for hybrid. When and if a hybrid course is forced to leave campus, the previous F2F hours will be converted to synchronous hours using Zoom or any other platform.
• Bob S pointed out that some semester schools have already decided to go fully online for the Fall. What is De Anza’s  timeline for decisions?
• Christina would like to allow faculty to make their own choices. However, the school must prepare for some aspects of social or physical distancing when people return from shelter-in-place. If not enough faculty choose to teach fully online classes, then the campus will not be able to accommodate all the face-to-face classes.  If they must set priority, it would be to the labs.
• Shagun asked if lab classes would have preference for the hybrid choice or it is open for faculty to choose individually?
• Fully online classes do not have synchronous meetings, but an instructor may offer students the option of meeting at specified times.
• Hybrid does not give students the option to not attend class at scheduled times, either in person or in synchronous meetings. This quarter, instructors have recorded synchronous meetings for students.
• Mae, Christina, and Mary Pape pointed out and explained the need for preparedness and flexibility to switch from face-to-face to remote synchronous teaching in as less as 24 hours. It will be up to Governor, the State, and the County Health Department
• Email Christina with ideas, questions.
• Mary P. encouraged everyone to it back to their departments, divisions, to start conversations there.

V. Student Employment Unit Requirement Resolution (1st reading/discussion)
Withdrawn

VI. BP 7211 (formerly BP 4140) Equivalency (3rd Review/Discussion/Action)

• The revisions underscored and in bold is to clarify the existing practice in the policy.
• “Equivalency, once granted in one college, is granted districtwide.”
  • It applied to both colleges. This was unclear before.
• “as determined by the established process of either college”
  • in each college equivalency is determined by three people, the VP of Instruction, Academic Senate officer, department representative. The decision must be unanimous at De Anza.
• The policy is the same in both colleges
• Mary P: they will be keeping a list of those granted equivalency
• Terrence moved to approve policy as updated, Mary S seconded; motion passed by consensus.
• This will go on to be approved by the Chancellor's Advisory Board.

VII. Updated Proposed Resolution for Academic Senate Recommendations to Faculty for Spring Quarter Schedule & Finals Week (2nd reading/discussion)

• Discussion summary.
• Discussions followed with a motion that was tabled and the expectation for it to return with a simpler and clearer language.
• The intent of the proposal is to ensure everyone is on the same page since the quarter started a week later; not overburden students during finals week, and keep synchronous time for finals.
• The bolded section marked the changes from last week.
• This is the second reading of the proposal with a revised draft that incorporated suggestions from Mary P and Thomas.
• Marc asked for the student perspective on the proposal.
• Paige: students would like clarity and not be overburdened.
• Terrence explained his reasons for preferring and using weeks instead of simply dates.
• Erik added that the resolution is a suggestion, not a requirement.
• Susan moved to accept the proposal with the addition of “just” Mary S. seconded. One objection.
• Marc suggested reversing the words “just” and “than.”
• Then, Erik pointed out that the message seemed counterproductive to the intent of the proposal.
• After some discussions, Susan moved to table the motion, Mary S seconded.
• Thomas: Faculty are expected to give their culminating activity during finals week; if faculty are feeling pressure to do additional activities, it must be asynchronous; the message should be simply that it is finals week.
• Mary P wanted to make it clear that the last week needs to be stress free for students to review for the quarter, study for the last single culminating activity during the scheduled synchronous time
• Shagun would like more clarity in exact verbiage that she can quote comfortably.
• Dawn summarized the general desire to clarify the language in terms of expectations for the finals.
• Erik asked if the academic senate is the body that sets the rules for finals week.
• With that in mind, Karen and Mary P will work on revising the proposal into a simpler, clearer language for discussion next week.

VIII. De Anza High School Dual Enrollment Policy and Proposal for Allowing Adult Education Students as Special Admit Students (to enable them to take advantage of De Anza Promise Program)--2nd Discussion

• The two proposals are totally different. The discussions for the proposal were in reverse to how they are listed above.
• The proposal for allowing adult education students as special admit is a District policy that would need final approval from the Chancellor’s Advisory Council and the Board.

• Evergreen Valley College does a good job defining the policies for HS. Page 7 of this document: https://www.evc.edu/AcademicAffairs/Documents/07-08_catalog.pdf
• Mission has a specific policy to address 9th graders: https://missioncollege.edu/student_services/outreach/hs-students.html
• Shagun in chat: Do foothill high school students get counselling on expectations and readiness and is there a minimum GPA requirement? For example, Mission College does both but San Jose City College admits them in without meeting with a counsellor.
• Nazy answered Bob K’s question on the high school school fees. The college still claims apportionment for those students. For dual enrollment as Special Admit, fees are waived for high school students who attend part time, less than 12 units; high school students who enroll full time, 12 or more units, pay all the fees.
• The high school dual enrollment policy addresses the different implementations at the two colleges. De Anza admits students from grades 11th and 12th, while Foothill accepts those from 9th through 12th. Does De Anza want to include 9th and 10th grade students as well.  Students under 18 are identified with an asterisk by their names on the class roster.
• Susan moved to approve, Betty seconded, no objection, motion passed by consensus.
• Thomas: no; this policy allows for those students who are over 18 and pursuing their high school equivalency or GED, a way of being treated the same way as high school students who are under eighteen.
• Mae Lee in chat: are there any negative implications for adult education programs that we might need to consider?
• Thomas, as the campus designee who works with adult schools, strongly encouraged support for this proposal. They have been working and fighting for this for four years.
• Betty Inoue in chat: I think this will really help increase our enrollment.
• Susan Thomas: there was great support and agreement on this proposal last week.
• Nazy: No, De Anza processes high school student applications signed by high school officials and parents. High school counselors should be advising students, especially those planning to attend four-year colleges.  Students may speak to De Anza counselors if they plan to continue at DA after high school graduation.
• Mary D: Can instructors who are uncomfortable with 9th and 10th graders in discussions like human sexuality, and reproductive physiology be allowed to set a minimum age for students in their classes?
• Nazy: Yes, some classes are closed to high school students. Communicate with scheduling or Nazy.
• Questions: would that be an instructor decision, a department, or a division? Is there an age restriction? minimum 14.
• Susan: Are there any additional liability concerns when admitting 9th/10th graders?
• Faculty has mandated official and legal reporters' obligations for minors.
• Nazy clarified that the restriction would apply to all high school students, not an age limitation. It is all or nothing.
• There is a request for more time to review policy.

IX. Standing Committee updates

• De Anza Associated Student Body (DASB)
  • Endorsed new board policy to conduct annual study of student salary; approved 2020-2021 DASB budget. Most committees have started meeting. Continue working to help and serve students on a committee to committee basis. For student resource services, they have set up forums for students to submit concerns and needs with their contact information to link up to available resources. Also, posting infographics on social media with information like N/NP, emergency funds. They will have senate office hours ; and are talking about some kind of student town hall.
• Instructional Planning and Budget Team (IPBT)
  • They are in the process of clarifying questions for divisions and departments on their IPBT requests.
• Student Services Planning and Budget Team (SSPBT): They have not met yet this quarter.

• Curriculum Committee
  • For curriculum (from Mae Lee) May 6 deadline for curriculum submissions: http://dilbert.fhda.edu/curriculum/
• Equity Action Council (EAC)
• College Planning Council
  • The Council has developed a rubric and a process for requesting and disbursing the SEA funds; the funds are for instructional and student services; the funds available for disbursement is still unknown.
• Tech Committee
  • They have a survey to assess the needs of faculty to convert to remote teaching. Faculty, classified professionals and students will be surveyed.
• Online Advisory Group: They have not met yet this quarter.

X. Good of the Order

• Mary S: May 18 Mental Health Week, working in collaboration with Foothill; applying for grant money. Tuesday, May 19 12-2; QPR Training, that is question, persuade, refer. This is a good skill to approach and talk to someone with thoughts of suicide or self harm, whether it is another student or family member. May 20, movies for mental health. Movies for Mental Health that deal with stigma and cultural expectations, to be done remotely; it will be on Blue Button; stamina, cultural expectation. Contact: sullivanmary@fhda.edu
• Dawn: upcoming zoom sessions; troubleshooting breakout room; recording on zoom; tips and tricks for zoom; open labs.
• https://www.deanza.edu/online-ed/faculty/remoteinstruction
• Mary S motioned, Terrence seconded, to adjourn, no objection.

Name	Position	Present
Karen Chow-	President
Mary Pape	Vice President	✔
So Kam Lee	Notetaker/Secretary (F19)	✔
Ishmael Tarikh-PT	Representss part-time faculty
Mary Donahue - PT	Represents part-time faculty	✔
Vacancy	Applied Technologies	✔
Pete Vernazza	Applied Technologies	✔
Bob Kalpin	Biological, Health & Environmental Sciences	✔
Anna Miller	Biological, Health & Enviromental Sciences
Vacancy	Business, Computer Science
Mary Pape	Business, Computer Science	✔
Vacancy	Creative Arts
Ilan Glasman	Creative Arts	✔
Nellie Vargas	Child Development
Betty Inoue	Counseling	✔
Barb Dahlke	Counseling	✔
Anita Vazifdar	Disability Support Program & Services	✔
Kevin Glapion	Disability Support Program & Services	✔
So Kam Lee	Intercultural/International Studies	✔
Marc Coronado	Intercultural/International Studies	✔
Terrence Mullens	Physical Sciences, Math & Engineering	✔
Lisa Mesh	Physical Sciences, Math & Engineering	✔
Shagun Kaur	Language Arts	✔
Lauren Gordon	Language Arts
Susan Thomas	Social Studies & Humanities	✔
Daniel Solomon	Social Studies & Humanities	✔
Louise Madrigal	Physical Education & Athletics	✔
Rusty Johnson	Physical Education & Athletics	✔
Tom Dolen	Learning Resources
Mary Sullivan	Student Development	✔
Cynthia Kaufman	Equity & Engagement
Erik Woodbury	Curriculum Committee	✔

Guests Present (✔)

Name	Position	Present
Thomas Ray	Administrative Representative	✔
Paige Wallace	DASB Representative	✔
Bob Stockwell	Faculty Association	✔
Christina Espinosa-Pib	Interim De Anza President	✔
Rob Miesa	VP of Student Services
Lorrie Ranck	Actin VP of Instruction
Pam Grey	Interim VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Stephanie Serna	Classified Senate President
Genevieve Kola	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator	✔
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean Isaac Escotoreer & Technical Education (CTE)	✔
Isaac Escoto	Foothill Academic Senate President
Mary Pape	FHDA District Academic Senate President	✔
Pam Grey	Associate VP of College Operations
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences	✔
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services	✔
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	✔
Elvin Ramos	Dean of Social Sciences and Humanities	✔
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning	✔
Mae Lee	Curriculum Committee Vice-Chair	✔