May 18, 2020

Minutes of May 18, 2020

I. Approval of Agenda and Minutes from March 2, 2020 Meeting

• Agenda approved.
• Minutes approved with amendments and edits.
  • Comments on the recording of the discussions of the Senate minutes.
  • Senators have a chance to review the draft minutes before approval and publication.

Mary S motioned, Terence seconded, to extend the time for public comment to 2:55, no objections. 

II.Public Comment on items not on agenda (Senate cannot discuss or take action)

• Bob S presented two items on the state budget:
• (1) Join FACCC President Debbie Klein and Executive Director Evan Hawkins for a webinar focused on the state budget and how a state deficit will affect community colleges and its faculty. As districts prepare for significant budget reductions, this webinar will provide faculty members with the information needed to effectively advocate for funding faculty priorities.
• Webinar Details: Tuesday, May 19 at 1:00 p.m. Register
• https://cccconfer.zoom.us/meeting/register/tJYuf-mtrzstGdzco_ktH4fN4K9zotswEXc8?eType=EmailBlastContent&eId=f17bbade-7a81-4d87-9a20-bc4b3cfb1791
• (2) FACCCtivism: Contact your legislators and tell them why community college funding should be protected. As we know from previous recessions, community colleges will see increased demand, and our colleges serve as California’s engine to economic recovery. Instead of turning away tens of thousands of students like we did during the Great Recession, our colleges should be funded to serve every student who wants to attend. It will take less than 90 seconds using FACCC’s action alert system to contact your legislators to register your concern for community colleges.
 https://faccc.salsalabs.org/protectcommunitycollegefunding/index.html?eType=EmailBlastContent&eId=f17bbade-7a81-4d87-9a20-bc4b3cfb1791

• Cynthia K: The Student Voice and Governance Committee met last week. The students felt very frustrated about not being included in the Flint Center planning process, especially since students worked very hard on Measures G & H. They are concerned about student housing not moving forward as part of the proposal. DASB has written a resolution on that subject. Cynthia has written a resolution supporting the student resolution. She requested that discussion be an item on the Senate agenda.
• Daniel reminded everyone that the senate election is happening now, until Tuesday 5/26, 5 pm.

 
III. Needs and Confirmations

• There are three faculty openings for IPBT. The link to apply is on the IPBT main web page, due Friday, May 29, 5 pm. Statement, 200-word maximum. The Senate will vote on Monday, June 1 for IPBT faculty representatives.

 
IV. ASAM (Asian American Studies Department) Proposal for ASAM Courses to Fulfill ICS Requirement for De Anza AA Degrees (2nd Discussion)

Information provided for this item:  Statement on ICS Requirement

• Mae Lee, department chair, Asian American and Asian Studies, came back for a second reading of the proposal for ASAM courses to fulfill the ICS requirements.
• There was a request for ASAM to provide a written statement on the criteria for the ICS requirements. The ICS departments met, wrote, and approved a statement that lays out the specific criteria for the ICS requirements.
• Mae outlined key points from the statement.
• Section One provided a history for Intercultural Studies at De Anza. The division was created in 1969 as Ethnic Studies, an interdisciplinary division, under the leadership of then President, Dr. Robert DeHart. The earliest universities to institutionalize Ethnic Studies--San Francisco State College and University of California, Berkeley--were prompted by large-scale and prolonged student demands. De Anza, founded in 1967, established the Ethnic Studies division only two years later, and without the demand made by student protests. To this day, few, if any community colleges across the United States, have an Ethnic Studies academic division.
• Section Two: Intercultural Studies Today. The Intercultural/International Studies division continues to give visibility and status to De Anza’s Ethnic Studies. The Intercultural Studies departments continue the urgent and imperative work of the Ethnic Studies division. These departments include: African American Studies, Asian American and Asian Studies, Chicanx and Latinx Studies, Native American Studies, Women’s Studies, and comparative ethnic studies.
• Section Three: Criteria for Courses to be Counted Toward Fulfilling the ICS Requirement.
• ICS courses, and/or
• Courses that are newly proposed by Intercultural Studies departments or courses that are revised by Intercultural Studies departments which did not previously fulfill the ICS requirement, and that:
  • emphasize comparative analyses of the history and contemporary issues and positions of people of color within the United States and beyond, informed by the historically defined racialized core groups: Native Americans, African Americans, Asian Americans and Pacific Islanders, and Latinx and Chicanx;
  • develop research capabilities of students to compile and analyze information from the perspectives of marginalized communities of color and in recognition of the conditions of dominant culture;
  • teach with a focus on the theoretical centrality and multidimensionality of racism, sexism, power, institutions in relation to the practice of advocating for social equity and justice; and
  • offer students an opportunity for direct engagement with the community.
• and courses that are cross-listed with those outlined in #1 and #2
• Section Four: Proposed Approval Process.
• Certification of courses for fulfilling the ICS requirement will involve review and approval by the chair of the specific Intercultural Studies department in which it is proposed, the Dean of Intercultural/International Studies (IIS), and the Curriculum Committee.
• There is some discussion on how the ICS criteria may be applied. Do the classes have to originate from ICS? Do classes have to be cross-listed with ICS? What happens to cross-listed classes that ICS decides to remove from its course offering?
• Mary S motioned, Cynthia K seconded to approve ASAM Courses to Fulfill ICS Requirement for De Anza AA Degrees with edits on the ICS Statement; motion approved.

V. Guided Pathways Meta-majors Categories and Verbs (NOT ICONS)  (2nd discussion/approval)

• Lydia Hearn and Kim Palmer presented the following for Academic Senate approval.
• Six Guided Pathways Meta-majors Categories/Titles and Verbs
  • Artistic Expression: Imagine, Create, Inspire
  • Language and Communication: Communicate, Connect, Influence
  • Social Sciences and Humanities: Observe, Engage, Transform
  • Physical Sciences and Technology: Explore, Experiment, Discover
  • Business and Finance; Invest, Manage, Market
  • Health and Life Sciences: Examine, Nurture, Heal
• Cynthia moved, Betty seconded, to approve the Meta-majors categories and verbs. Motion approved.

VI. Resolution of Gratitude (2nd discussion/approval)

• The resolution is back for a second discussion with the addition of names of those to be acknowledged.
• The names are Heidi King, David Garrido, Dawn Lee Tu, Brandon Gainer, as well as Jenny Vela, and Claudia Guzman
• Jenny and Claudia are classified staff from the Distance Education and Professional Development Offices.
• Mary P moved, Terrence seconded to approved by acclamation. Approved by Acclamation.

VII. Title IX Update

• New regulations for Title IX that address prevalent college campus issues.
• Laureen showed some sobering data: while in college 1 in 16 men, 1 in 5 women, 1 in 4 bisexual students, 1 in 2 transgender students experienced sexual assault on campus.
• Title IX: No person shall on the basis of sex be excluded from participation be excluded from participation in or be denied the benefits of, or be subjected to discrimatination under educational program or activity receiving federal financial aid.
• An institution may lose financial aid funding, if it does not adhere to these regulations and report such violations.
• Sexual misconducts include: quid pro quo; any instance of sexual assault, dating violence, domestic violence, or stalking; unwelcome conduct of a sexual nature that a reasonable person would find offensive that effectively deny that person equal educational access.
• New Title IX policies begin August 2020. She is working with Pat Hyland and Michele LeBleu-Burns to put the new process in place.
• FHDA is updating conduct policies to include the new mandates, retaining current “responsible employee” standard in reporting, will still use a “preponderance of evidence” standard as a burden of proof, not reasonable doubt.
• A big change will be the live hearings that are recorded for cases as part of the grievance process. Both parties may cross examine through “Advisors” (parent, friend, or lawyer) to speak on their behalf, ask questions, etc. If one of the parties does not have access to an advisor, the college is obliged to provide an advisor. De Anza will need trained advisors to execute the hearing process.
• De Anza will be obligated to respond to and to report sexual harassment or misconduct that occur in “educational program or activity.”
• De Anza is already doing that. However, the new mandate does not include cases outside campus and the US, such as study abroad programs. Even though there is no jurisdiction for a hearing, there could be violations of the student conduct code that the college may investigate. The college will continue to provide support and services to students on and off campus
• De Anza will continue to train anyone interested and will publish and post training materials online. All will be posted on the website by August 20.
• Question: How may this be applied to a case involving the De Anza baseball team several years ago?
• Since it was a party off campus and not one affiliated with the college, De Anza will not have jurisdiction under the new mandate. Students have the right to consult with the police for on and/or off campus incidents. The police department can conduct investigations separate from college investigations.
• ACLU is suing Betsy DeVos and the US Department of Education for allowing schools to ignore sexual harassment and assult under the new Title IX rule. There is also concern over people not wanting to report, especially with the live hearings.
• Ways to help students: make private report to Laureen Balducci, Title IX Coordinator; go to confidential person in the health center or psychological service; those reports are confidential and private; notify campus police, especially if a crime has been committed; or contact Laureen directly, personal cell phone number is listed; file an electronic Title IX report.
• Laureen was there to support, to answer questions, address and concern; and to explain the potential liability for the college.
• Terence moved, Barbara seconded to extend discussion, 20 yes, one abstanation.
• Question: If a faculty member/staff harassed a student off campus or online, is that under campus Title IX jurisdiction?

• If it is a course owned by the campus, the student may make a harassment report. If the harassment is between students, Laureen will have jurisdiction even after the course is over. If it is between student and faculty or staff or administrator, the matter would be handled by the Vice Chancellor of Human Resources.
• There was a request from chat for a copy of the slides to share with divisions and faculty.
• Absolutely; she can also make representations at division meetings
• There are questions about faculty obligations as mandated reporters. Also, the reporting in school affiliated non-school online venues, such as students initiated Facebook pages and discourses.
• She described the obligation more as “responsible employees,” not necessarily mandated. There is the duty to report incidence of sexual misconduct, stalking, relationship violence. The online violation is a tricky one. She does investigate Facebook, Instagram, and text messages for the purpose of gathering information.
• Question on training for faculty, staff, and even students on Title IX.  There are videos and online orientation. She has been working with students. Training for faculty, staff, and administrators are under HR.

 VIII. Discussion of De Anza President Search Finalists

Submitted Questions From Academic Senate

• Karen reminded everyone and shared the link to submit comments on the candidates.
• Timeline for President Search: May 18-22, possible site visits to candidates’ campuses; June 2, Chancellor makes her recommendation to the Board of Trustees, Chancellor announces new president pending board approval.
• Ishmael brought forth for discussion a letter sent from ASAM and APASA to Chancellor Miner and the Presidential Search Hiring Committee. The letter seemed to express dissatisfaction with the finalists on their knowledge, position and emphasis with regard to equity, inclusion, and diversity as related to Asian American and Pacific Islander communities and demographics. Ishmael felt that those concerns and questions should have been raised in the Senate Q&A sessions with the finalists.
• Mae posted in chat: the Asian American and Asian Studies (ASAM) department and the Asian Pacific American Staff Association (APASA) sent a letter of concern to the Chancellor and hiring committee expressing our position on the three finalists, none of whom we felt presented what we felt is an inclusive approach to the college's commitment to diversity, equity, inclusion, especially in terms of the needs of AAPI communities on campus.
• Mae further explained that: During the interviews with the Academic Senate, none of the three finalists conveyed particular insight in understanding the unique challenges and needs of AAPI students, nor pointed to specific competencies that would suggest their demonstrated effectiveness in working with AAPI students, faculty, and classified professionals.
• In their Q&A with the Academic Senate, two of the finalists were asked point blank questions about Filipino students, Pacific Islander students and Southeast Asian students in the context of the federal AANAPISI program. To those questions, the two finalists responses were very general and actually said, I do not have any special knowledge or particular work experience with those groups. The recorded interviews as well. There is no mention at all of AAPI communities, students, faculty, staff, or community members.  The letter also pointed out the AAPI demographics for De Anza, with 50% students, 60% of the international students, 30% of the surrounding Santa Clara Valley students.
• Final points in the letter: regardless of the outcome, ASAM and APASA are prepared to work with whomever becomes the next president of the college, although they felt the three finalists all fall short of what we expect for leadership excellence at De Anza. They did request Chancellor Miner to ask the finalists a followup question:
• “ Given your lack of direct experiences with AAPI students, what specific steps will you take to ensure the access, retention, and success of our AAPI students?”
• Some expressed appreciation for the forward looking nature of the letter on making sure the next president gets an in depth introduction to AAPI issues. It is a good document for the next president as well as campus leadership to take into consideration and act accordingly to address the concerns of this group.
• There is interest expressed in chat to read the letter. It will be forwarded to the group or posted in the senate website.
• Geneviere asked about the actions requested in this letter; she mentioned that some people are calling for more candidates.
• The letter does not request that the search be redone. The following are the expectations in the letter.
• ASAM and APASA expect to hold regular meetings with the new president upon the start of his tenure. They expect that the new president acquaint himself with research on the challenges that AAPI students experience, the misconceptions about this student population, and best practices for supporting the success of AAPI student communities. Moreover, they expect the new president to mindfully develop competencies in working effectively with AAPI students, and with AAPI faculty, classified professionals, and community members.
• Geneviere reported feedback from the students: it would be really important for the President to learn about our student populations and their particular needs.

IX. Standing Committee updates

• De Anza Associated Student Body (DASB)
  • doing training and setting up committees for next year; the new student trustee Max Myburn is being introduced to different shared governance groups and will attend the next Senate meeting; students are planning an online resource fair; concern about Flint Center processes; encouraging inclusive process on the Flint center; they passed a resolution before the pandemic and shelter-in-place stating that their standards for engagement, not only with students but with all stakeholder groups on campus, want a committee formed with equal representation from all stakeholders, to be Brown Act compliant, want feedback on the needs of campus to integrate into the decisions; going to all shared governance committees; seeking approval for the minimum wage policy; had to cancel flea market, that is moving online; DASB is expecting a major loss of revenue for next year. Support the local artisans and vendors https://www.deanza.edu/fleamarket/online-market.html
• Instructional Planning and Budget Team (IPBT)
  • inviting deans in the instructional areas to explain more about their programs; will complete resource allocations on June 9 and June 16.
• Student Services Planning and Budget Team (SSPBT)
  • meeting this Thursday and will be posting an agenda.
• Curriculum Committee
  • summer classes, fall classes will have emergency blanket approval for distance ed delivery from the state; however, all courses delivered online must eventually submit online or hybrid requests through our local process; details are forthcoming. There are some activities with non credit courses.
• Equity Action Council (EAC)
  • looking for faculty rep for next year
• Student Learning Outcomes (SLO) Committee
• College Planning
  • meeting this week.
• Tech Committee
• Online Advisory Group
• Chancellor’s & Senior Staff Weekly Zoom Update/Q&A Forums (open to all district/campus, not shared governance committees)
  • plans for virtual graduation with videos, remarks of congratulations from the Senate leadership
  • there will be a survey coming out on the mascot.
• Virtual Memorial Service, Celebration of life, for Jim Lovoto, long time English department member, on May 29.

X. Good of the Order

• Mary S: encourage everyone to vote in the academic senate election; this is mental health awareness week; the Friday movies for mental health is full; they are planning another showing this quarter.
• Susan posted in chat the parliamentary procedure and followed up on the previous conversation about recording minutes. She referenced the Robert’s Rules of Order: Minutes are the official written record of the meetings of an organization or group. A verbatim (transcript) is typically not useful for meetings. The minutes should contain mainly a record of what was done at the meeting, not what was said by the members. The minutes are intended to be short and only include a summary of the decisions. The Senate meetings are public. But, there are still rules around recording.
• Mary P: June 26 is the last day to withdraw, also the last day of classes; students or faculty can initiate the withdrawal; students also have until June 26 to request an emergency withdrawal. All the students should have been messaged.
• Geneviere has not received any emails on the above; she reported that pass/no pass requests have been extended to September 9.
• Dawn: there is $39K remaining in the Professional Conference Fund; there are online webinars and conferences people may attend; also, the funds can be rolled over to the next year. She is thinking about having professional development workshops on dealing with the pandemic. She would love ideas on what to do with the remaining fund. PD Funds Feedback link: https://forms.gle/fbLo7ihs4TELK3zS8
• Mary P motioned, Mae Lee seconded, to adjourn, all approved.

Name	Position	Present
Karen Chow-	President	✔
Mary Pape	Vice President	✔
So Kam Lee	Notetaker/Secretary (F19)	✔
Ishmael Tarikh-PT	Representss part-time faculty	✔
Mary Donahue - PT	Represents part-time faculty	✔
Vacancy	Applied Technologies	✔
Pete Vernazza	Applied Technologies
Bob Kalpin	Biological, Health & Environmental Sciences	✔
Anna Miller	Biological, Health & Enviromental Sciences
Vacancy	Business, Computer Science
Mary Pape	Business, Computer Science	✔
Vacancy	Creative Arts
Ilan Glasman	Creative Arts	✔
Nellie Vargas	Child Development	✔
Betty Inoue	Counseling	✔
Barb Dahlke	Counseling	✔
Anita Vazifdar	Disability Support Program & Services	✔
Kevin Glapion	Disability Support Program & Services
So Kam Lee	Intercultural/International Studies	✔
Marc Coronado	Intercultural/International Studies	✔
Terrence Mullens	Physical Sciences, Math & Engineering	✔
Lisa Mesh	Physical Sciences, Math & Engineering	✔
Shagun Kaur	Language Arts	✔
Lauren Gordon	Language Arts
Susan Thomas	Social Studies & Humanities	✔
Daniel Solomon	Social Studies & Humanities	✔
Louise Madrigal	Physical Education & Athletics	✔
Rusty Johnson	Physical Education & Athletics	✔
Tom Dolen	Learning Resources
Mary Sullivan	Student Development	✔
Cynthia Kaufman	Equity & Engagement	✔
Erik Woodbury	Curriculum Committee	✔

Guests Present (✔)

Name	Position	Present
Thomas Ray	Administrative Representative	✔
Paige Wallace	DASB Representative
Bob Stockwell	Faculty Association	✔
Christina Espinosa-Pib	Interim De Anza President
Rob Miesa	VP of Student Services
Lorrie Ranck	Actin VP of Instruction
Pam Grey	Interim VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Stephanie Serna	Classified Senate President	✔
Genevieve Kola	De Anza Student Trustee	✔
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean Isaac Escotoreer & Technical Education (CTE)
Isaac Escoto	Foothill Academic Senate President
Mary Pape	FHDA District Academic Senate President	✔
Pam Grey	Associate VP of College Operations
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services	✔
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	✔
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair	✔