January 24, 2022

Welcome

Cheryl reminded representatives to update their report-out.

Approval of Agenda and Minutes from January 10, 2022

Erik moved, Diana seconded to approve both minutes and agenda. No objection. Agenda and minutes approved by unanimous consent.

Public Comment on items not on agenda (Senate cannot discuss or take action)

Erik spoked on behalf of faculty who depended strongly on the expertise and help of Heidi King. It was Heidi’s last day at De Anza, Her leaving was a great loss to the De Anza community. Words could not describe the support and help she has given to everyone during the pandemic. She will be dearly missed. Everyone joined Erik in wishing her well and expressed their appreciation for her hard work for De Anza.

Cheryl expressed her appreciation as well. She noted many reactions of claps and thumbs up as well as many comments in chat. Some people did not know that it was her last day and seconded Erik comments.

Comments in chat:
Thanks to Erik for formally acknowledging her here.
We will miss her so much.
​​She is an asset to this community.
She single handedly made our Online Ed program what it is today!!
Much gratitude for all the help Heidi King provided to faculty and students and employees.  
I’ll miss Heidi. She has helped me so much over the years. Huge loss!

I don't think we can overlook David Garrido though. Another De Anza GREAT. He is no doubt getting very deluged with help requests! Yes, please everyone be extra gentle with David Garrido, Jenny, Ed, and Brandon Gainer, and the Online Ed office as they work through this transition.

Needs and Confirmation

Approval for Faculty Serving on Hiring Committees

Creative Arts Division Administrative Assistant
Approval requested for Marco Marquez (Instructor Computer Graphics/Design Art, full-time) to serve as faculty member 
Daniel Smith, Chair 
Mary Medrano, Union Rep  
Hilary Gomes, EO Rep 
Marco Marquez, Faculty 
Sasha Bostick, Staff

Instructor, Automotive Technologies 
Moaty Fayek, Dean BCAT, Chair of Committee 
Pete Vernazza, Faculty, Automotive Technology 
Bill Wishart, Faculty, Automotive Technology 
Dave Capitolo, Faculty, Automotive Technology 
Emily Garbe, Faculty, Business 
Manisha Karia, EO Representative (Instructor Business) 

Statement of Division or Department Selection Process: Email is sent to the faculty in the department to Volunteer. Another is sent to faculty in the division based on first come first selected

Instructor, Physics 
Yvette Alva-Campbell, Dean PSME, Chair of Committee 
Ronald Francis, Faculty, Physics 
Eduardo Luna, Faculty, Physics 
David Newton, Faculty, Physics 
Maria Marin, EO Representative, Instructor, ESL

Statement of Division or Department Selection Process: All full-time faculty from the Physics Department have been asked and all have volunteered to serve on this committee, including a recent faculty member who just started Article 19 this year.

Instructor, Film/TV, Animation 
Daniel Smith, Dean Creative Arts, Chair of Committee 
Milena Grozeva-Levy, Film/TV 
Susan Tavernetti, Film/TV 
Marco Marquez, Art 
? EO Representative 

Statement of Division or Department Selection Process: All FT department faculty were invited to be on the committee. FT faculty in other departments within the division were asked to be At Large members. All volunteers are being forwarded for consideration by the committee. 

Lisa M moved to approve all four hiring committees, Erik seconded, No objection. Unanimous consent

Replacement for At-Large Part-Time Faculty Senator (extended to 1/26/2022)

Replacement for vacancy on the Campus Police Advisory Committee (CAPC) (No volunteers)
Cheryl asked for names of people who have served on the Campus Police Task Force to reach out directly for the position. Karen recalled Bob Stockwell, Jim Nguyen, and Cynthia Kaufman.

Replacement needed on Equity Action Council (EAC)
One volunteer, Cheryl Balm
Lisa M moved to approve Cheryl to serve on the EAC, Mark seconded.
Yes 20, No 0, No Abstain.

Call for Nomination for Academic Senate of California Community Colleges (ASCCC) Diversity Award.
The officers have not received any nominations yet.

Summary of Details

District Hiring Procedure AP 4130

Proposed changes to AP 4130 Section C on Faculty Hiring Procedures

DDEAC's full chart tracking proposed revisions

DDEAC: District Diversity and Equity Advisory Committee.

There were questions and discussions on the administrative portion of the hiring procedures. In 2019 the Senate discussed and voted on adding language to the administrative staff hiring procedures to specify that part-timers be included in senior staff hiring committees, deans and above. They presented the recommendation to DDEAC. That body decided not to include the language that the Senate voted on.

Mary D asked about the reason why they did not accept and voted against the language in spite of the strong support from the Academic Senate. Part time faculty have served on the Search Committee for the college president as well as deans. It was suggested that Karen or Melinda, as district and Senate representatives, bring this matter back to DDEAC for reconsideration.

There were discussions on automatic interviews for part time faculty applicants that meet minimum qualifications for full time positions. There was a question about applying that same provision for all full time district positions, like administrative and classified. That subject has not come up for consideration before.

The current proposed change provided for automatic interview for two adjunct faculty. In the Fall joint Foothill/De Anza Senate meeting, there was a suggestion that all should get an automatic interview. 

Mary D shared a survey result that showed part time faculty in favor of two qualified people to get an interview. 

Discussion on the proposed change to:
Responsibilities, #6
“When the applicant pool contains part-time and/or non-tenure track faculty employees who meet minimum qualifications and have reemployment preference in the division at the college hiring the position, at least two of these applicants shall be included in candidates selected for an interview.”

“and/or non-tenure track” has been added to include granted funded faculty and others.

Shagun asked for clarification on the wording “reemployment preference.” She would like the logic behind it before voting. She also felt that this was setting up a hierarchy within a system of inclusion which is counter intuitive.

There was agreement that reemployment preference should not be a criteria for one of the two applicants to get an interview.

Cheryl: This section was suggested and inserted by FA. They always reach out and get faculty input on such matters. The Senate may review and raise any concerns.

Mary P moved to extend time 10 minutes, Mary D seconded.

Erik was interested in feedback from the part time faculty.

Mary D: The general complaint is that part time faculty don’t get interviewed.

Mark saw reemployment preference as a scheduling tool internally and did not have relevance in this context.

Melinda: in counseling, all part time counselors automatically get an interview for new full time positions regardless of qualifications. She pointed out the discrepancies in different hiring mandates for non-instructional vs instructional faculty that is problematic.

Someone pointed out that embedded non tenured grant funded counselors do not get reemployment preference. There was concern that such language could reduce the part time counselor interviews to only two.

Discussion on student membership on faculty search committees.

“Students may be included as full members of the hiring committee or in limited-capacity roles, such as giving input during interviews, teaching demonstrations or open forums.”

“Any student serving on the full search committee shall not be enrolled in courses in the department during the hiring process.”

Shagun pointed out that the language allows the hiring manager the option to choose not to include students in the hiring process and how they were to serve on the committee.

Shagun: I think whatever this body decides, it is important to have clear definitive language on something like hiring policies so that there is uniformity and equity across the board. It is problematic that this is left at the discretion of each hiring body which leaves possible room for inequities to blossom.

Emily raised concern over confidentiality issues. Students need mentorship and guidance to serve in such capacity. If a student has to leave, does the committee have to be reformed? Has the legal team addressed some of the HR concerns. How to get meaningful student feedback and evaluation?

HR could remove personal information like home addresses and phone numbers to protect confidentiality. Students will receive the same EO training if they are in full committee. If the students were to drop off, the search committee could go on without them.

Some people raised the question of how students should be compensated for their labor in the process.

Rick: It is a bad idea that creates more problems than it can solve. The whole concept of having students on hiring committees is just a bad one and should be removed from the document.

Karen: On the statewide level, there has been discussion in the Chancellor’s office on DEI implementation recommendations that include students on hiring committees. Current district practice for search committees have students as full members. Student inclusion and input on full time faculty hiring is a move toward equity.

Erik, moved to extend the time by 5 minutes. Shagun seconded. No objection. Unanimous consent.

Melinda related her experience at Santa Clara University.  Students were not involved at the initial screening stage of applicants but were brought in at different times.

Erik had some reservation on having students on faculty hiring committees; faculty continued to be evaluated by students during their tenure process. That is different from administrative and classified staff.

Carol had a question about the wording “student may be included.” The hiring manager that decides would be the dean. If a dean decides to include or not include students, will the Academic Senate be able to change that decision?

The answer was No. The Senate cannot determine committee by committee if students are being used appropriately.

Rick moved to remove all references that allow students to serve on faculty hiring committees, Erik seconded.

Mary Pape moved to table the current motion. Lauren Gordon seconded.
Yes 19. Abstain 2. Motion passed. 

Send verbiage to Cheryl by Wednesday for the next meeting.

Mary P moved, Shagun seconded to table the agenda items “Virtual Poster” and “Debrief and remaining questions or concerns De Anza COVID” 
No objection. Unanimous consent.

Resolution on Proctoring Software
UPDATED DRAFT Resolution
UPDATED DRAFT Technology and Equity Requirements

Lauren had an email from a faculty in Language Arts that she sent Cheryl to be included in the minutes

Rick questioned Requirements for Faculty Adoption #4; 
“No student should be required to use proctoring software in any class, either via opt-in or opt out options clearly stated in the syllabus.” 
“Alternative forms of assessment should be made clear to all students in any class using the software…the alternative forms of assessment or proctoring cannot be limited to in person on-campus assessments.”

A discussion followed in reference to four year institutions like San Jose State where there were no other choices. There was one software for everyone who chose to use it.

Mark and Mary P both confirmed that S J State has proctoring centers as an alternative for student testing.

DSS provided on campus test proctoring at DeAnza for in person courses.

Erik: Is there a stipulation in this document that limits faculty in various departments to only one software platform? Limit to one platform. Who gets to make the decision on the software. The document needed more specific language. 

Cheryl: Online Advisory Group will make the software recommendation to the Senate.

Cheryl will add to the requirements document the limit to one software not multiple proctoring software.

Rick moved, Mark seconded to approve the resolution and accompanying document.
Yes18, No 1, Abstain 3.

Virtual Posters

Debrief and remaining questions or concerns De Anza COVID policies

Report-outs and Good of the Order

Mary P motioned, Erik seconded, to adjourn, no objection.

Division	Name	Present
President	Cheryl Balm	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives
	Mary Donahue	✔
Academic Services &  Learning Resources	Cecilia Hui	✔
Bio/Health/Environmental Sciences	Rana Marinas	✔
	Janice Valadez	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Career Technical Education & Workforce Development	VACANCY
	VACANCY
Counseling - General	Robert Alexander	✔
	Lisa Castro	✔
Counseling - Embedded	Felisa Vilaubi	✔
	Helen Pang	✔
Creative Arts	VACANCY
	VACANCY
Disability Support Programs & Services and Adapted PE	Kevin Glapion	✔
	Anita Vazifdar	✔
Equity and Engagement	Liliana Rivera	✔
Intercultural/International Studies	Diana Ferrara	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Rusty Johnson	✔
	Mark Landefeld	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	VACANCY
Social Sciences & Humanities	Emily Beggs	✔
	Tim Harper	✔
Student Development & EOPS	Melinda Hughes	✔
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lydia Hearn
DASG Representatives*	Dimitri Yanovskyi
	Adel Burieva	✔
Faculty Association Representative*	Mary Donahue	✔
Affinity Group Representatives*	Glynn Wallis, BFSA	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President	✔
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction	✔
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate
Michelle Fernandez	De Anza Student Trustee
Mallory Newell	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics
Thomas Ray	Dean of Language Arts
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Karen Chow	FHDA District Academic Senate President	✔
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Debbie Lee	Dean of Intercultural/International Studies
Yvette Alva-Campbell	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair
Tabia Lee	Faculty Director of Equity, Social Justice & Multicultural Education	✔