March 14, 2022

Welcome

Cheryl reminded representatives to update their report-out.

Approval of Agenda and Minutes from February 28 and March 7, 2022

Mary D  moved, Erik seconded to approve agenda and both minutes. No objection.
Agenda and both minutes approved by unanimous consent.

Public Comment on items not on agenda (Senate cannot discuss or take action)

Mary D reported that as of last Friday faculty can no longer access all the past course records, only the most recent ones. These course records have been crucial for faculty to fill classes and helpful to recruit teaching assistants. These records also confirm faculty communications with students that could help settle future disputes over grades and faculty actions. Faculty also needed those records for writing recommendations for students. She was told that the records were still there but faculty have no access. She urged faculty to approach their department chairs and deans to resolve the situation. See Mary’s notes in the part-time faculty report-out for more details. 

Cheryl suggested a temporary solution. Faculty may see old grade reports through Faculty Services. However, it does not have contact information for recruiting students.

Erik reflected upon the Senate discussion in the last meeting over the vote on aid to Ukraine. He advocated for more positivity to the way we look at and deal with what is outside of our immediate sphere of concern. He encouraged people to remember that ourselves, our departments, our divisions, our college all function as parts of a larger whole, not as individuals or small groups. Therefore, it was important that as a part of this larger group to support a larger portion of the world. 

Needs and Confirmation

Hiring Committee for Biology Instructor 
Anita Muthyala-Kandula, Dean, BHES, Chair of Committee
Jason Bram, Faculty, Biology, Full time
Elizabeth McPartlan, Faculty, Biology, Full time
Bruce Heyer, Faculty, Biology, Full time
Cheryl Owiesny EO Rep (PE Faculty)

Usha Ganeshalingam to replace Mehrdad Khosravi on Tenure Review Committee for John Jimenez Mathematics Instructor, Phase III, Year 3
Yvette Campbell, PSME, Dean
Cheryl Balm,  Math
Usha Ganeshalingam, Math
Spera Georgiou BCAT, At-large (no longer a member of the committee)

Mark moved, Diana seconded to approve the hiring committee and the tenure committee. No objection. Unanimous consent.

Needs
(volunteer by April 13)

One faculty member to Serve on Campus Center Advisory Board 

One Faculty Member to serve on Campus Facilities Committee (currently Eugene Rodriguz) This committee will meet at the same time as the Senate. Therefore, voting members cannot serve on this committee. Members should share the opportunity in their divisions.

Need for Three-person Nominating Committee to Elect Academic Senate Vice-President and replacement for out-going At-Large Part-Time Faculty Senator 

Constitution, Article VII, 1: Nominating Committee. By the sixth week of the winter quarter, the President shall form, from among the members of the Executive Committee, a three-person Nominating Committee, one of whom shall be elected Chairperson immediately by the group. The sole purpose of this ad-hoc committee is to secure candidates for the office of President, Vice-President and Executive Secretary when due for election. As per tradition, the current President and Vice President will not serve as members of the Nominating Committee. Notification of election dates and distribution of candidate statements shall occur at least one week prior to the election dates.

Mary P moved to approve Cecilia, Gokce, and Tim to serve on the Nominating Committee, Mary D seconded. Unanimous consent.

Summary details

Update from IPBT on funding the Office of Online Education

The Technology Committee made a recommendation to the College Council to fully support the Office of Online Education. The College Council approved and recommended the plan to the President. It was determined that in addition to replacing the instructional designer position and the faculty coordinator position that IPBT had approved, that there should be another instructional designer, and also a dean to oversee online education.

IPBT has had some serious discussions on the funding for the Office of Online Education and the allocation of funds from the next 4 faculty retirements. Based on these discussions, the co-chairs have come up with 3 options for discussion and vote in the next meeting.

1. Fill the next 4 faculty positions from the IPBT ranked list of 12.
2. Hire another instructional designer and the dean; 1 faculty from the ranked list.
3. 3 faculty, instructional design. The dean to be funded by one time money for the next academic year, with the understanding that permanent funding would come from new retirements, resignations, new dollars in instruction for the 23-24 fiscal year and beyond.

Erik recalled that there was a motion and second for a vote for the next 4 positions in the last meeting.

Christina explained why the motion was not acted upon. It was very premature, since they have not brought up and discussed other options. It did not allow time to research other sources of funding for the new positions. Also, IPBT is not under the Brown Act and therefore not subjected to Robert's Rule. Motions and seconds do not require actions.

Cheryl asked the District Financial Office a lot of questions at the March 8 Budget Task Force meeting but has not received any answers. She reminded everyone that IPBT meetings are open to the public.

Mary put in chat the zoom meeting link.
URL: https://fhda-edu.zoom.us/j/92450843497?from=addon
Meeting ID: 924 5084 3497
One tap mobile: US: +16699006833,,92450843497# or +14086380968, 92450843497#

See IPBT agenda and minutes for more details.

Request for funds (second read): Classified Senate and Academic Senate brunch social on the College Flex Day April 5, 9:30-10:30 (maximum $250)

There were questions about the district and college flex day agenda and potential time conflict. It may be a regular work day, not flex day for the classified. Several people had division and department meetings at that time. Others needed to check with their divisions.   

Christina: Flex Day is meant for faculty to reflect, build community and work together. There are no mandatory on campus activities. Departments and divisions are planning activities online, hybrid, or hyflex throughout the day. Lunch is the only college wide event.

There are many department, division meetings planned for 9 am which made it difficult for many to attend.

There was no motion for the fund request.

Policy change on AP, IB and CLEP exams (second read)

REQUEST that the Academic Senate recommended that faculty align the GE units awarded for AP exams with the unit value of corresponding approved credit course(s), and the minimum quarter unit value for all other AP exams as well as IB and CLEP exams.  Department surveys will ask for unit values for all exams and whether to maintain, add, or delete course credit for AP.

Mary D moved, Mary P seconded. No objections. Recommendation approved.

Renee wll take the Senate recommendation to work with departments for their decisions. Their decision will come back to Senate for final decision.

ASCCC Spring Plenary resolutions packet

Spring Plenary will be April 7-9 in person and online. The officers will be attending. Mary P will attend in person, Cheryl and So Kam virtually.

Cheryl sent out the resolution packet to the voting members last Friday. She asked for opinions and discussions on the proposed resolutions.

Cheryl and Mary pointed out several items that may be of interest. First was the 3 areas being added to the discipline list. One of the areas was Asian American Studies that was heavily discussed in the last meeting. The ASCCC recommendation and the final acceptance by the California Community Colleges board of Governors would affect one of the De Anza divisions. The proposed additions should be adopted before the end of this academic year.

Cheryl mentioned a couple of resolutions on cross-listing under curriculum. Then several resolutions under learning environments, several on rising scholars.

Shagun asked if Cheryl planned to vote against any resolutions. Cheryl did not. She singled out for further feedback and discussion 9.01 on cross-listing and 13.06 that urged faculty to regularly check the online class schedule to ensure their textbook and class resource information are clear and accurate, and that their sections are marked as cost, or with a cost or low cost Icon, if appropriate.

Shagun spoke on 13.06. That resolution was not coming from a punitive place on faculty responsibility. There haveCh been violations of SB 1359 and the Ed Code across the state with courses inaccurately marked as no cost or low cost. Faculty have purview over their courses and over their materials. It's not about putting the responsibility on the faculty, but it's to ensure that faculty retain that purview. Faculty should be mindful that their courses are reflected correctly because students are only interested in knowing if the materials are no cost or low cost materials. The resolution was meant to underscore importance of that equity initiative.

Cheryl urged everyone to read through the packet and sent her their feedback and opinions before the plenary meeting.

Return to Campus and Fall scheduling

Cheryl and Mary attended the De Anza deans’ meeting to help brainstorm and discuss fall scheduling. There was a strong desire to have at least 50% of the classes with some in-person component. Cheryl urged the representatives to check with constituencies on how they feel about the stronger push for much more of an on campus presence in fall.

FA will be heavily involved in the execution of whatever guidance they plan to use in scheduling, like how part-timers will be scheduled and how many people can stay fully online.

In a poll taken at the strategic planning zoom meeting, there was an overwhelming vote for 50% on campus 50% online, or 60% on campus, 40% off.

Cecilia asked for clarification if hybrid classes count as “on campus presence.”

‘Shagun asked if the FA had plans to survey faculty.

Mary D: There has been recent polls; they do not have the results yet

Blue would like to come back to campus; however, her classrooms are in the basement, with no window, no air circulation. Students are in close quarters. Equipment is not being cleaned.

Cheryl: faculty will need to work with their deans for air filters; masks will not be mandated in the spring. Should have masks available and disinfectant wipes in all of the classrooms.

FA: class size reduction for on campus classes is under discussion.

There were concerns for safety and classroom capacity.

Mary P felt that there is a need for a definition of hybrid. Discussion fellowed.

Diana expressed concern with enrollment and class cancellation; world languages saw impressive increase with online enrollment; HyFlex could accommodate students who cannot come on campus.

Smaller departments should not be held responsible for the 50/50 on campus presence. They will schedule and coordinate hyflex training.

From chat
Lisa Castro: Many students have shared that they prefer counseling online for a variety of reasons and it has been found to be highly effective. Also there was a survey in the fall that said 53% of students prefer online classes.

Lauren Gordon was  getting that same feedback from her students as well.

Anita Vazifdar: Yes, the majority of the students I work with prefer online counseling.

Chemistry will be completely back. Some departments like automotive and nursing have been back on campus. Rick and some other faculty shared their experience with teaching on campus versus online.

Thomas expressed the need to more fully staff and support online education.

There was a question about whether synchronous online can be considered the same as face-to-face in person instruction and different from asynchronous. That could make campus more available to students that could not come to campus.

There are two HyFlex rooms ready to go. They are mainly for meetings, not for classroom instruction.

Cheryl has reserved a HyFlex room in MLC and planned to be in the room for the Senate meetings. She expected to continue hybrid meeting through the spring quarter.

Thomas: De Anza will continue to follow the county guidelines

Report Outs and Good of the Order

Congrats to the tenure recipients!!!

Erik motioned, Mark seconded, to adjourn, no objection.

Attendance

Division	Name	Present
President	Cheryl Balm	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Gokce Kasikci	✔
	Mary Donahue	✔
Academic Services &  Learning Resources	Cecilia Hui	✔
Bio/Health/Environmental Sciences	Rana Marinas	✔
	Janice Valadez	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	James Tallent	✔
Career Technical Education & Workforce Development	Tim Harper	✔
	VACANCY
Counseling - General	Robert Alexander
	Lisa Castro	✔
Counseling - Embedded	Felisa Vilaubi	✔
	Helen Pang	✔
Creative Arts	VACANCY
	VACANCY
Disability Support Programs & Services and Adapted PE	Kevin Glapion	✔
	Anita Vazifdar	✔
Equity and Engagement	Liliana Rivera	✔
Intercultural/International Studies	Diana Ferrara	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Rusty Johnson	✔
	Mark Landefeld	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	VACANCY
Social Sciences & Humanities	Emily Beggs	✔
	Carol Cini	✔
Student Development & EOPS	Melinda Hughes	✔
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Thomas Ray	✔
DASG Representatives*	Dimitri Yanovskyi
	Adel Burieva	✔
Faculty Association Representative*	Mary Donahue	✔
Affinity Group Representatives*	Glynn Wallis, BFSA	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction	✔
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate
Michelle Fernandez	De Anza Student Trustee
Mallory Newell	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer	✔
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics
Thomas Ray	Dean of Language Arts	✔
Alicia Cortez	Dean of Equity and Engagement	✔
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Karen Chow	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Debbie Lee	Dean of Intercultural/International Studies
Yvette Alva-Campbell	Dean of Physical Sciences, Math & Engineering	✔
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair
Tabia Lee	Faculty Director of Equity, Social Justice & Multicultural Education	✔