November 28, 2022

Attendance

Minutes

I. Call to Order

Approval of Agenda and Minutes from Nov. 21, 2022

Alicia Mullens moved, Jayanti Roy seconded to approve both minutes and agenda. No objection.  Agenda and minutes approved by unanimous consent.

Public Comment

• Marc Coronado will bring to the Academic Senate next week a resolution to support Irainian students and Iranian women. If the Academic Senate is to vote on the resolution next week at the first reading as an urgent approval, the resolution will need to be circulated to the voting members before the meeting. Otherwise, the vote will have to wait until January.   It was believed that EAC (Equity Action Council) has already approved such a resolution. 
• Ravjeet Singh asked if voting members may vote for themselves as candidates for committee positions.  Cheryl Jaeger Balm answered that voting members should definitely vote for themselves when they volunteer to serve on committees. They don’t have to excuse themselves.
• Shagun Kaur: The California Community College Accessibility Center has accessibility check software available free for any California community College. The Academic Senate should consider embedding that app to improve accessibility checks in Canvas courses. Shagun will send Cheryl the app’s name.

II. Needs and Confirmation

District and College committees - confirmations

Academic Senate Part-time At-large representative

Salvador Guerrero - Yes 18, No 0, Abstain 0. Salvador confirmed.

Faculty reps (3) for the Vice President of Instruction Search Committee

1 PT Faculty Rep (2 Candidates) - Tim Harper &  Arabhi Sundararajan

• Maristella Tapia: Given that Tim will have REP at the time of his service, she moved to suspend the rule to require REP for this position and allow him to run for PT rep on the VPI hiring committee. Mark Landefeld seconded.
• Shagun Kaur: Motion to amend the motion on the floor to make it clear we are not changing out policy and this is a one-time suspension of the rule.
• No objection. Motion approved.
• Election Result. Tim confirmed by 62 to 38 percent of the vote.

2 other Faculty Rep (11 Candidates) 

• Ranked Choice Voting 
• Faculty reps elected: Tim Shively, Robert Alexander
• Marc Coronado and Mari Tapia registered their concern over gender diversity in the overall composition of the hiring committee. They especially asked if there were any women on the committee.

Faculty reps (3) for the Program Allocation Committee (PAC) 

1 PT faculty (1 candidate)

• Erik Woodbury moved, Alicia Mullens seconded to confirm Salvador Guerrero by affirmation. No objection.

1 Non-instructional faculty (3 candidates)

• Felisa Vilaubi confirmed. 14 to 4.

1 At-Large Candidate

• Alicia Mullens confirmed. 11 to 8

Discussion before voting.

• Shagun Kaur asked if the decision needed to be made today. She would like more time to accept volunteers and to read the candidate statements.
• Cheryl Jaeger Balm reminded people that this was a short term, not a long appointment that will only be for 6 months. The first informal meeting will be next Tuesday, December 6. She was pleased that so many of the candidates have PBT experience and expertise.
• Salvador Guerero and Mari Tapia both felt that there are enough candidates to move it along today. It would be better to decide sooner than later. 

• There were 3 candidates for the non-instructional seat. One of the 3 candidates Kim Lee does not have REP.
• Erik Woodbury: Any objection for Kim Lee to run for the non-instructional seat?.
• Salvador Guerrero motioned that we consider Kim for this position. No second. Motion failed.
• Shagun Kaur believed that it goes against the ethos of PAC discussion.

• There were no volunteers for the at-large seat.
• Mary Pape moved to delay the vote on the at-large seat for another week but to proceed with the other 2 seats. Shagun Kaur seconded. Yes 4, No 16, Abstain 2; motion failed.

• The officers decided to open the floor to accept last minute nominations and volunteers for the at-large position.  Alicia Mullens volunteered.
• Alicia’s Statement in chat: Having served on IPBT and as a Department Chair, I've gained tremendous experience in advocating for faculty during major decision processes. As we go into what will very likely be an uncertain time (continued declining enrollment/recession/more blowover from COVID), I am dedicated to continue fighting to best represent our faculty and assisting our student representatives as we work together to create a more equitable program allocation.

• The body first voted for the Part-Time faculty seat. Next, the Non-instructional seat. Voting for the  At-large seat included Alicia Mullens and Robert Alexander, the roll-over candidate from the non-instructional seat.

• Alicia Mullens moved to confirm Tim Shively as the 5th faculty rep to represent FA, Jayanti Roy seconded. No objection.

• PAC Faculty members: Erik Woodbury (tri-chair), Tim Shively (FA), Salvador Guerrero (PT), Felisa Vilaubi (non-instructional), Alicia Mullens (at-large)

District and College committees - needs

• Noncredit rep (1) for the Curriculum Committee

III. Old Business

Curriculum Signatories: Deans standing in for Department Chairs? (second read)

They sought this approval to affirm their past practice of having deans serve as the department chair check off in the curriculum system.

This approval will allow them to insert deans in the eLumen electronic signature process.

Question: what happens if a dean doesn't or refuses to sign this?

The process can still go forward, even if a dean for some reason, refuses to sign either as the department chair, or as the dean. Faculty on curriculum, the curriculum office, and the curriculum committee can move it through the process to review and approve without those signatures.

Maristella Tapia moved to allow deans to step in as department chairs when there are no department chairs. Alicia Mullens seconded. 

Erik Woodbury offered a friendly amendment to the motion: in that role deans cannot obstruct the process. Marco Marquez seconded.

No objections. Motion approved.

Regular and Substantive Interaction - Part of AP 4105 Distance Education (second read)

Shagun Kaur sent her feedback to Thomas Ray. Thomas can bring her comments to the district level. Shagun fundamentally agreed with the document but has some suggestions. Maristella Tapia would like more time to review the document.

The language in the document is set by the State and the Federal Government. The parts in red were added or edited by the Foothill Subcommittee on Online Learning.

Shagun Kaur motioned to table the vote for one week, Maristella Tapia seconded. No objection.

Student Equity Plan 2.0 (2022-2025) (second read)

Shagun Kaur moved to approve, Salvador Guerrero seconded. No objection.

Preferred Name Procedure for Employees

Alicia Mullens shared the 2 options under consideration. 

Option One: Submit an Adobe Sign form that will trigger a workflow to HR. HR would approve and input the changes into the system.

Option Two: Allow users to go directly into Banner to make their own changes. 

Alicia worried about the bureautic barriers with the first option. HR is short staffed and has been slow processing requests. She preferred less bureaucracy. HR could review and undo it after the banner submission if there are problems.  She also acknowledged some ETS concerns.  People may use unrecognizable characters in their preferred name or choose something offensive. ETS has security concerns over people having direct access to Banner. The system could be susceptible to hacking.

Since this is a preferred name change, rather than legal name change, people wondered why HR needs to be involved. The fewer hurdles, the better.

IV. New Business

Proposed updates to J1 and J2 (Administrative Eval and Student Eval) forms  (first read)

• Draft updated classroom J1

Review and email Cheryl Jaeger Balm with comments and suggestions. Will continue discussion in January. People should share the proposed form with their constituents, departments, divisions for feedback on the updates.

IV. Other Items

Virtual Posters

Anita Vazifdar shared her poster.

Good of the Order

Registration for the upcoming WebAIM Accessible Document Training cohorts sponsored by the CCC Accessibility Center!  https://webaim.org/training/online/ccc/course/registration.  Learn more about creating, evaluating and optimizing accessible documents with Word, PowerPoint, Adobe PDF. There is also a bonus Excel accessibility module.  December 5, 2022 - March 3, 2023 or January 9, 2023 - April 6, 2023.  Participants who successfully complete the course and assessments will be awarded a Certificate of Completion.  Please note: You must have a valid campus email address (.edu) in order to register. Once registered you must accept the invitation to the course to participate. The training is cohort based and participants will have 60 business days (excluding weekends and U.S. holidays) to complete the course.

De Anza concerts: Dec 3rd 7PM Department concert ; Dec 5th Vocal recital; Dec 8th Student recital; Dec 9th Piano Recital 

DALA’s giving Tuesday "Gracias Tuesday": Collect donations to fund student scholarships and the Latinx Student Graduation.  Goal: Raise $3000 dollars by Wed. Nov 30, 2022.  Gracias Tuesday

Gender Health Center Presentation: Gender Affirming Surgery – Thursday, Dec. 1, 2-3 p.m.

Pride Center and The Q Corner Workshop: Legally Changing Your Name and Gender Marker – Thursday, Dec. 1, 3-5 p.m.

Adjournment

Erik Woodbury motioned, Alicia Mullens seconded, to adjourn, no objection.